DEARS,
Our client is using IM PS module with overall release budget availability check for the last ten years.
In short, create IM program investment program in 2007 till 2016 i.e. INT/2007 till INT/2016 and only enter budget (IM32 and IM30 for additional budgets) and distribute budget IM52 to projects as measures in the respective year program, where in PS they release the overall budget as required for the project WBSE. and WBSE use the release budget for commitment and actual in all years when ever required.
Due to overall release budget check active in system, as part of closing activity the client only run IM27 with copy program structure only, and never carry forward measures/appropriation requests or budget/plan values.
Till now there is no issue as the measure created in old program still get budget from overall release in the current fiscal years from the respective program.
Client wants to open time frame for annual release budget in IM and PS and want to activate availability check on annual release.
Requirement / Question:
1. is it recommended to go from overall to annual budget release check. is there any inconsistency error may occurs in future for such change?
2. if we activate annual budget release what approach should we follow:
a. Open time frame for IM and PS annual budget annual release budget. Do carry forward commitments CJCF from prior fiscal years till 2016 in PS.
b. Enter IM and PS annual and release budget in prior fiscal year equal to assigned actual values in PS and current fiscal year enter commitment + actual = annual and release budget.
c. Activate annual release budget availability check then reconstruct availability control CJBN for all projects and Reconstruct Project Info Database CJEN.
Kindly suggest for any pros and cons and any recommended programs to do such huge activity.
thanks
Saqib Usman